Free Printable Wedding Planner Pages
Print any of these for your wedding binder, or download the free spreadsheet. Want reminders and automatic dates instead? Every form has a free online version too.
Updated November 2026 · Free from Happily Ever Iowa
Free wedding planning spreadsheet
Checklist, budget, guest list, vendors and music tabs. Opens in Excel, Google Sheets and Numbers.
Wedding planning checklist
Every task, month by month (70 tasks).
12+ Months Out
- Celebrate and share the news with family
- Pick your top 3 priorities together
- Set your total budget and who is contributing
- Draft a rough guest count
- Choose 2–3 possible dates or seasons
- Tour and book your ceremony & reception venue
- Decide if you want a planner or day-of coordinator
- Start a shared wedding email and folder
- Look into wedding insurance (optional)
9–12 Months Out
- Book your photographer
- Book your DJ or band
- Book your caterer (if your venue does not provide one)
- Book your videographer
- Book your officiant
- Choose your wedding party
- Start shopping for wedding attire
- Build your wedding website and registry
- Reserve hotel room blocks for out-of-town guests
6–9 Months Out
- Send save-the-dates
- Book your florist
- Book hair & makeup
- Book rentals (tables, linens, tent, decor)
- Book transportation
- Book a photo booth or extra entertainment
- Plan a guest experience your guests will never forget
- Book a mobile bar or bartending service
- Order wedding party attire
- Plan your honeymoon and check passports
4–6 Months Out
- Book your cake or dessert baker
- Order invitations and stationery
- Finalize the guest list and collect addresses
- Plan the ceremony with your officiant
- Plan the rehearsal and rehearsal dinner
- Buy wedding rings
- Hair & makeup trial
2–4 Months Out
- Order favors, signs and decor details
- Choose ceremony and first-dance music
- Draft the day-of timeline with your vendors
- Schedule dress fittings
- Buy gifts for your wedding party and parents
- Confirm hotel block and guest transportation
6–8 Weeks Out
- Mail invitations
- Write your vows or choose readings
- Make a rain and heat backup plan for anything outdoors
- Get shoes and accessories for fittings
1 Month Out
- Apply for your Iowa marriage license
- Follow up on missing RSVPs
- Give final headcount and meal counts to caterer/venue
- Create the seating chart
- Confirm details and timeline with every vendor
- Final dress fitting
- Prepare tip envelopes
2 Weeks Out
- Pay final vendor balances that are due
- Send the final timeline to vendors and wedding party
- Break in your shoes
- Pack for the honeymoon
Week Of
- Pack a wedding-day emergency kit
- Drop off decor and personal items at the venue
- Rehearsal and rehearsal dinner
- Pick up attire
- Rest, hydrate and get some sleep
Wedding Day
- Eat breakfast and stay hydrated
- Hand off rings, marriage license and tip envelopes
- Enjoy every minute!
After the Wedding
- Confirm your signed marriage license was returned to the county
- Order certified copies of your marriage certificate
- Send thank-you notes
- Change your name (if you are changing it)
- Leave reviews for your vendors
- Preserve your dress and bouquet
Free from happilyeveriowa.com
Wedding budget worksheet
Starting percentages from our Iowa planner, with columns for quotes and payments.
| Category | Suggested | Budget | Quote | Deposit paid | Balance due |
|---|---|---|---|---|---|
| Venue (ceremony & reception) | 15% | ||||
| Catering, Food & Bar | 28% | ||||
| Cake & Desserts | 2% | ||||
| Photography | 9% | ||||
| Videography | 4% | ||||
| DJ, Music & Entertainment | 5% | ||||
| Guest Experiences | 2% | ||||
| Flowers & Decor | 7% | ||||
| Rentals (tables, linens, tent) | 4% | ||||
| Attire & Alterations | 6% | ||||
| Hair & Makeup | 2% | ||||
| Invitations, Stationery & Postage | 2% | ||||
| Rings | 3% | ||||
| Officiant & Marriage License | 1% | ||||
| Transportation | 2% | ||||
| Planner / Coordinator | 2% | ||||
| Favors, Gifts & Tips | 2% | ||||
| Buffer for Surprises | 4% |
Free from happilyeveriowa.com
Wedding guest list template
Track households, addresses, RSVPs and meals.
| Name(s) | Address | Side | Save-the-date | RSVP | # coming | Meal | Gift / thank-you |
|---|---|---|---|---|---|---|---|
Free from happilyeveriowa.com
Wedding seating chart template
Write in each table and who sits there, or make it online and print it.
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Table ______ Seats ____
Free from happilyeveriowa.com
Vendor contact sheet
Who you booked, how to reach them and what you owe.
| Vendor | Business | Contact & phone | Arrival time | Paid | Balance due |
|---|---|---|---|---|---|
| Venue | |||||
| Caterer | |||||
| Photographer | |||||
| Videographer | |||||
| DJ / Band | |||||
| Officiant | |||||
| Florist | |||||
| Cake / Desserts | |||||
| Hair & Makeup | |||||
| Rentals | |||||
| Transportation | |||||
| Planner / Coordinator |
Free from happilyeveriowa.com
Wedding day timeline
Fill in times and who is in charge. Give a copy to your vendors.
| Time | What happens | Where | Who is in charge |
|---|---|---|---|
| Hair & makeup starts | |||
| Photographer arrives | |||
| Getting dressed | |||
| First look / photos | |||
| Guests arrive | |||
| Ceremony | |||
| Cocktail hour | |||
| Grand entrance | |||
| Dinner | |||
| Toasts | |||
| First dance & parent dances | |||
| Cake cutting | |||
| Dancing | |||
| Last dance & send-off |
Free from happilyeveriowa.com
Wedding music list
Special songs plus must-play and do-not-play for your DJ.
| Moment | Song | Artist |
|---|---|---|
| Prelude (guests arriving) | ||
| Wedding party walks in | ||
| Your entrance down the aisle | ||
| Recessional | ||
| Grand entrance | ||
| First dance | ||
| Father–daughter dance | ||
| Mother–son dance | ||
| Cake cutting | ||
| Last dance |
| Must play | Play if possible | Do not play |
|---|---|---|
Free from happilyeveriowa.com
Questions couples ask
Are these wedding printables really free?
Yes. Print as many as you like. No email or sign-up needed. The online planner tools are free too.
Is there a wedding planning spreadsheet for Excel or Google Sheets?
Yes. Download the free spreadsheet below. It opens in Excel, Google Sheets and Numbers, with tabs for your checklist, budget, guest list, vendors and music. If you have started a plan on this site, it includes your plan.
Which is better, printable or online?
Many couples use both: the online checklist sends reminders and puts real dates on every task, and the printed pages go in a binder for vendor meetings and the big day.
More free planning help
Everything on Happily Ever Iowa is free for couples. No sign-up needed to start.
Month-by-month timelineBudget breakdown & calculatorIowa marriage license guideFree seating chart makerQuestions to ask your vendorsInteractive checklist with due datesBudget plannerGuest list & RSVP trackerMusic planner for your DJ
Find Iowa wedding vendors
Venues, photographers, DJs, caterers and more across Iowa. Ask them questions right from their listing.